2011 EFDA Application Policies & Procedures

EDUCATIONAL REQUIREMENTS
WREB requires completion of a restorative course from a CODA-approved dental hygiene school. You must submit either an Official Transcript containing verification of course completion, or original certification of course completion (prior to the exam). This certification document must contain the school seal and the signature of the Dean/Director.  All exam candidates must provide documentation verifying qualification to take a WREB exam.

Washington EFDA Candidates: The State of Washington approves some restorative courses that are not offered at accredited hygiene schools. These courses will qualify for the WREB exam, as long as they have been approved by the Washington State Department of Health’s Dental Hygiene Program. Please keep in mind that these courses may not qualify for certification in any state other than Washington.

APPLICATION PROCESS
You may choose to apply for a WREB exam Online or by Mail-In Application.  Applications are processed on a first come, first serve basis, but online applications will receive priority over Mail-In Applications.  Applicants must select to enroll completely online or completely by paper with a Mail-In Application.  See below for explanations of the two processes.

Please be advised that space in all exams is limited.  Once the maximum number of candidates submit complete applications, additional applications are not accepted.  This may happen prior to the Application Deadline; therefore, you are encouraged to apply early.  Any exam having an insufficient number of candidates by the Application Deadline may be cancelled.  If this happens, you will receive a full refund of your examination fee(s).

Once an application is submitted, it is considered a contract with WREB.  If you fail to fulfill all requirements of the application, or are unable to take the exam, the refund policy (below) applies.

It is your responsibility to ensure that all application requirements are met and that all required items are received in the WREB office. IF ALL REQUIRED ITEMS ARE NOT RECEIVED IN THE WREB OFFICE THREE WEEKS PRIOR TO THE FIRST DAY OF THE EXAMINATION, YOU FORFEIT THE OPPORTUNITY TO TAKE THE EXAMINATION AND RECEIVE NO REFUND.***

*** This policy does not include the course certification if you are applying for the Restorative Exam prior to completion of a restorative course.  You may apply for the exam prior to completion of a restorative course.  If your application is accepted and the course is subsequently cancelled, or if you are unsuccessful in completing the course, the refund and cancellation policies apply as explained below.

Upon completion of a restorative course, you must provide certification of successful completion of the course to the WREB office no later than three weeks prior to the first day of the examination.  If that is not possible, you must notify the WREB office that you plan to bring the proper certification to the exam site. (If you bring improper certification or no certification to the examination site, you cannot take the examination.  You will be listed as a “No Show Candidate” and the examination fee is forfeited.)  At the examination site, the restorative Chief Examiner will collect and verify the certification before giving you permission to take the exam.

 
ONLINE APPLICATIONS
In order to apply online, you must pay with a credit card, upload a digital photo and digitally sign the WREB policy agreement.  After you complete the Online Application, you will receive a confirmation e-mail that contains a link to download the Course Certification Form, if necessary.   This form is just one of several types of certification that are acceptable.  Refer to the Acceptable Course Certification Table (above) for more information.  You may submit your course certification documentation or Course Certification Form at a later time, but no later than three weeks prior to the exam, or you will be cancelled from the exam and no refund will be given.

Applying online does not guarantee a space in the exam. It is your responsibility to ensure that all application requirements are met.  Applications will remain in a pending status until your information is reviewed by WREB staff to ensure that your information is complete and that your photo meets the required specifications. Only then can your status be determined. WREB will notify you of your status by e-mail as soon as possible, but please allow up to 14 days for processing.

MAIL-IN APPLICATIONS
To apply by mail, you must download the Mail-In Application. Your application should be mailed to the WREB office along with your two photos, exam payment (certified check, cashier’s check or money order only), and the signed General Information/Policy Agreement. Your course certification documentation may be submitted at a later time, but no later than three weeks prior to the first scheduled day of the exam, or you will be cancelled from the exam and no refund will be given.

EXAMINATION FEES
The fee you pay to take this exam is comprised of a determined amount for WREB expenses and a per candidate fee assessed by the exam site.  The WREB portion of the fee for the restorative exam is $440.  The additional amount reflected in the total is the school use fee, which varies from site to site based on each site’s projected expenses for personnel and materials.  Do not pay the fee listed in this paragraph as it is insufficient to cover your exam expenses. To determine the exact fee you will pay, refer to the 2011 Examination Schedule document.

LATE APPLICATION
Applications that are submitted after the Application Deadline are charged a $100 late fee which will be automatically added to your application fee.  Late applications are accepted on a space availability basis. If no space is available, your application and full exam fee (including the late fee) are returned.

REFUNDS AND CANCELLATIONS
IT IS YOUR RESPONSIBILITY TO ENSURE THAT A WRITTEN NOTIFICATION OF CANCELLATION IS RECEIVED IN THE WREB OFFICE.  Notification of cancellation may be sent by overnight mail, fax, or e-mail.  Exam fees cannot be transferred to a later exam (except in cases of a documented medical emergency–see details below).  You must cancel out of one exam and reapply for a subsequent one. As soon as you apply, the following refund and cancellation policies apply:

• A written cancellation received in the WREB office before or on the Application Deadline of the exam receives a full refund minus a $150 processing fee.

• A written cancellation received in the WREB office after the Application Deadline and up to three weeks before the first day of the exam receives a 50% refund.

• A written cancellation received in the WREB office after three weeks prior to the first day of the exam receives no refund.  Exceptions may be made only in the case of a documented medical emergency occurring within three weeks of the exam.  In such cases, 50% of the exam fee may be transferred to a future exam within twelve months, upon receipt of appropriate documentation (a doctor’s statement on his/her letterhead) and approval by the WREB Board.  Please contact the WREB office for documentation requirements.

SCHEDULING REQUESTS
Requests for special exam scheduling must be received in the WREB office by no later than the Application Deadline Date.  WREB does not guarantee specific dates.  However, your request will be considered and, if possible, you will be scheduled accordingly.

RE-EXAMINATION
If you fail the Restorative examination, you may apply for re-examination upon submission of the required fee and a new application.  WREB requires remediation if you have failed an exam three times.  Please contact the state dental boards for their requirements.  Special restrictions may apply if you have failed an exam two or more times.

PERSONS WITH DISABILITIES
WREB makes every reasonable effort to offer the examination in a manner accessible to persons with disabilities.  If you need special accommodations due to a disability, download and complete the Special Accommodations Request Form available on our website, www.wreb.org, and mail it to the WREB office.  This must be received in the WREB office no later than 45 days prior to the exam.

EQUIPMENT
You must furnish all restorative armamentarium.  Certain expendable materials are furnished at the exam site.  Please refer to the WREB Restorative Candidate Guide for further information.  Some sites provide equipment rental.  Please refer to the School Information for Dental Hygiene Candidates on the WREB website for information pertaining to equipment rental, materials provided, etc. at the exam site.

SCHEDULE
Once schedules are generated they will not be changed. You will receive your schedule approximately three to four weeks prior to the exam. Schedule information is not available by phone and will be released only if your application is complete.

EXAMINATION CONTENT
The Restorative examination covers the condensation and carving of restorative materials in two dentoform teeth, using amalgam and composite procedures.  Refer to the WREB Candidate Guide for more information.  

CANDIDATE GUIDE & POLICY GUIDE
The WREB Restorative Candidate Guide and the WREB Policy Guide, which provide information pertaining to WREB Restorative Exam procedures and criteria, are mailed to you after your application is processed.  You may also download the guides.